Best Time Management Tips
To achieve maximum success and productivity in the work place it is essential that we understand how we use our time at work. Like many things in life, we take time for granted and give little thought to it until we no longer have enough of it.
We all have the same amount of time each day but it is how effectively we use it that is important. That doesn’t mean we have to schedule every waking second in our day, but there are several effective time saving habits that we can use to dramatically increase our productivity.
Time Wasters Include
- Telephones – particularly personal calls during work hours
- No planning of tasks – focus gives direction
- E-mail – constantly checking your e-mail throughout the day
- Surfing the Web – Jumping from one site to the next
- Casual Visitors – Unscheduled or non work related visits
- Cluttered Workplace – Includes your desk, work area, computer and other organizing tools
- Poor Quality Resources/Tools – Having the wrong tool or poor office equipment can waste hours of time every week
Many of the poor time management habits we have formed can be easily fixed by simply being accountable for your working hours, understanding exactly how we use our time and having a plan for each day. There are also habits that we have had all our life that will require a lot more commitment to overcome.
What comes before procrastination is usually a feeling that the workload or a particular task is overwhelming. Try to tackle the negative thoughts that are conducive to this undesired behaviour. The trick is thus to reframe your mindset to be positive and productive.
Here’s some good habits we can form to eliminate time wasting;
Understand how you use each day
Honestly review your day and understand how you are wasting time, then commit to becoming more efficient with your time. It’s important to be honest and objective about how you really spend each day.
Even with a well organized schedule and good work habits, there is still often not enough time in each day for workers, particularly small business owners and managers. So it is essential that we prioritize tasks and categorize them into Urgent, Very Important, Important and Wasting Time categories. Spend the majority of our time on tasks that are important and either delegate low priority jobs or move on to them only after completing the more urgent tasks.
Plan Your Time
By having a clear and precise plan for each day you have a target to aim at which eliminates many of the hours wasted in-between tasks or thinking about what to do next. Along with a daily plan, there should also be longer term goals to work towards. Setting daily, weekly, monthly and yearly goals can dramatically increase your focus and productivity.
Review Your Progress
Many work habits have been formed over a life time, so we will often slip back into them if we fail to continually review our progress. Some habits will be harder to overcome than others, but the effort we put into overcoming them will be rewarded with added productivity, profitability and a more focused workplace.
Take Time Out
We’re only human, so we should also plan for times when we can wind down and do less important tasks. Browse the web, call a friend or have a longer lunch sometimes. It’s only when we make a habit of doing these time wasting tasks that they become a problem.
Through better planning and a commitment to improve our use of time we increase our job satisfaction, become more confident, less stressed, increase productivity, cut costs and improve our chances of business success!
Article by Kristine Geimure
Effective Time Management in a World Short on Time
A curious advert caught my eye recently: “Shorter deadlines, competing priorities, endless meetings, interruptions and even higher quality expectations are just some of today’s time challenges. And yet the number of hours in the day remains the same.” Question springing right from it: How one can manage time to cram more things into a unit of time, such as an hour? read on…
Time Mastery vs. Time Management – Understanding the Difference
Mastering Your Time? What does it mean? Certainly not managing time. Between managing and mastering the way you use your time is quite a difference. Why we manage our time? Right, to be more efficient, to wring our day ‘dry to the last drop’ so as to have as much productivity squeezed out of as possible. To be an efficient time manager can be extremely beneficial, especially at times such as ours where time is almost everything. read on…
Is Attaining the Goal the Goal?
The world being as it is, careening headlong into the future, we are forced to do multiple tasks at once. Isn’t it the only way to finish what we need to do in a day if it only has 24 hours? The keynote of our training is the statement that if we attain all our goals in a period of time, we are deemed successful. read on…
What is Time and How We Measure It
To many a man the question ‘What is Time?’ is obvious. They say: Time? It’s an hour which divides into minutes and seconds, or it is a day which divides into hours and minutes, etc. etc.. To so many of us, the nature of time as a physical and philosophical phenomenon is a black cat in a dark room. read on…
Balancing Your Work Time Management Wise
Personal balance is envisioned by many as all kinds of things on the two pans of a scale, in perfect balance. This is a ridiculously naive goal. Plenty of frustration awaits anyone, who expects to lead life with everything, work, family, social life, allocated a certain amount of time everyday, so that’s every piece and bit is “in balance.” Just think of it. A delayed bus can ruin your business meeting, or exacting boss can keep you up at work well into after business hours breaking to pieces your day long looking forward to a cosy family dinner. read on…
How to Use Your Time Wisely
More often than not young people don’t get it how important time really is. They either just laze about, watch the box, or they lie in their bed, and play video games. As they grow older, they start to think about things they have achieved in life. And, much to their astonishment, they haven’t done a lot neither in personal development, nor in pursuing a career. read on…
Time Management for Breaks
How to use power of time management in managing breaks and interruptions of one’s day? The way people interrupt you can be challenging and quite annoying. Sometimes one thinks how it is possible to concentrate when everybody seem to get in the way with their requests, orders, commands, etc. Your boss alone can be the cause of a great many interruptions in a day. Here’s where time management skills come in. read on…
How to Manage Your Time Best
What are two singularly important things in business? Right, money and time. However, it is money that most people care and tend to give more attention to, isn’t it? More often than not we think of time management in very simple terms, like: “What tasks am I to do today?”, or “What is my next task?” What’s worse, we pay time tracking far to little attention, despite its pivotal role in effective time management.read on…
Managing Your Time
Perhaps the greatest single problem that people have today is “time poverty.” Working people have too much to do and too little time for their personal lives. Most people feel overwhelmed with responsibilities and activities, and the harder they work, the further behind they feel. read on…
Why Waste Time on Trivia if You can Spend it on the Real Thing
Urgent matters that life is rife with really make very little difference in the final analysis. Say, you’re five minutes late for a corporate meeting. You are scolded like hell for just a five minutes, while a corporate meeting can prove a real waste of corporate time (including the chairperson’s), such as taking-so-long minutes of announcements that would be better off emailed you in advance. read on…
Whats Keeping You At The Office (9 Tips To Get Home Quicker)
“Work smarter, not harder” is a cliche that has darted in and out of the workplace for years. But it’s still as true as ever. And it’s often overlooked advice that truly works. “Working smarter” means think strategically about how to improve your productivity. read on…
Time Management Tips – To Do List
When preparing a “to do” list you should also consider the things you should not be doing during your day. It’s fine to have a well planned to do list each day, but if you are easily distracted then it will be the things that you are doing in-between completing your list that will be the big time wasters. read on…
Discover new features, promos & discounts.