How to Manage Your Time Best

What are two singularly important things in business? Right, money and time. However, it is money that most people care and tend to give more attention to, isn’t it? More often than not we think of time management in very simple terms, like: “What tasks am I to do today?”, or “What is my next task?” What’s worse, we pay time tracking far to little attention, despite its pivotal role in effective time management.

Personal time management is as important as a good business strategy for a corporation. Only effective managing time can we set out to achieve goals we are charged with in today’s rush of things.

Budgeting your time spending, in other words giving it a sensible schedule, is as vital a skill as budgeting an organization. Not too much, not too little.

Set Priorities in How You Manage Time
Effective time management step number one is to develop a time strategy, rather than a schedule at once. A short list of priorities is what the strategy should be based on.

First, identify the primary way you can increase profits by better use of your time; then the way number two; then the way number three; etc. This short list of time priorities is going to serve as the basis for time planning you will do ahead of every week onward.

“Ordinary people think merely how they will spend their time, a man of intellect tries to use it.”
– Schopenhauer

These time management milestones may coincide with key items of your company strategy or not. For example, if top-notch technical support is what your company strategy is based on, then focusing your time spending on managing customer support may not be the best use of your time if it is what your skillful well-trained customer support agents take care of all right all the same.

Focus All the Way!
Focus is a crucial element in time management, the rule being the fewer priority things you are focusing on at a time, the better and more results you will get.

After you have had your time management priorities for the year ahead properly lined up, proceed to decide how they should be allocated by week or month. It is not realistic to expect that you will have time to work on priorities only, so it is worthwhile to work out a minimum number of priority targets you wish to hit in a week. As a result, with, say, ten strategic goals in a year, you may find it realistic to focus on one or two of them in any given week, not more.

More specifically, in the week 25 your plan will have a number one priority target for you to work on, say, improving the ways you accountancy is organized, and a less important priority task, e.g. finding replacement for an accountant, but no slot for any other tasks even though they are on the priority short list.

Exercise Smart Goal Setting
Your every week should see you make a detailed time management plan for the next week to be adjusted as often as needed. Except for emergencies, your task is to see to it that other things to do don’t steal time from the management priorities.

As a rule of thumb, your time management priorities will include such steps as planning, hatching, and developing ideas. To a much larger degree than other things to do, such activities call for hulks of nonstop action time, i.e. when nobody or nothing interrupts you.

When you are interrupted in your process of work, chances of effective time management drop dramatically. An effective way to say no to interruption is to make it clear to everybody that when your Skype says you’re busy, or you have your door locked on the inside you are not to be disturbed. Another way is use meetings, such as morning staff meetings, where unimportant things are discussed and assigned to persons to be responsible for doing them. This way you delegate things to other people, saving time for more important things.

Avoid Time Leaks!
Below is a list of “time leaks” you may find useful to be aware of:

  • Not using a time tracking software. This is a drawback you can appreciate only after you start using one. State-of-the-art time trackers are so efficient these days, that not using one is really nothing but a time leak.
  • Using verbal exchange as opposed to IM like Skype. Research shows you lose less time this way. Besides, usual intercourse is more likely to develop into a casual conversation about weather and things.
  • Avoiding to ‘eat the frog’, i.e. your most difficult task of all. It pays more if you procrastinate on routine, not huge things.
  • Not starting the most urgent work first thing in the morning.
  • Not taking the time to work out a time table for the next day.
  • Overpacked schedule—giving a day so tight a time table that it is impossible to keep and all the effort turns out to be wasted.


Effective Time Management in a World Short on Time
A curious advert caught my eye recently: “Shorter deadlines, competing priorities, endless meetings, interruptions and even higher quality expectations are just some of today’s time challenges. And yet the number of hours in the day remains the same.” Question springing right from it: How one can manage time to cram more things into a unit of time, such as an hour? read on…

Time Mastery vs. Time Management – Understanding the Difference
Mastering Your Time? What does it mean? Certainly not managing time. Between managing and mastering the way you use your time is quite a difference. Why we manage our time? Right, to be more efficient, to wring our day ‘dry to the last drop’ so as to have as much productivity squeezed out of as possible. To be an efficient time manager can be extremely beneficial, especially at times such as ours where time is almost everything. read on…

Is Attaining the Goal the Goal?
The world being as it is, careening headlong into the future, we are forced to do multiple tasks at once. Isn’t it the only way to finish what we need to do in a day if it only has 24 hours? The keynote of our training is the statement that if we attain all our goals in a period of time, we are deemed successful. read on…

What is Time and How We Measure It
To many a man the question ‘What is Time?’ is obvious. They say: Time? It’s an hour which divides into minutes and seconds, or it is a day which divides into hours and minutes, etc. etc.. To so many of us, the nature of time as a physical and philosophical phenomenon is a black cat in a dark room. read on…

Balancing Your Work Time Management Wise
Personal balance is envisioned by many as all kinds of things on the two pans of a scale, in perfect balance. This is a ridiculously naive goal. Plenty of frustration awaits anyone, who expects to lead life with everything, work, family, social life, allocated a certain amount of time everyday, so that’s every piece and bit is “in balance.” Just think of it. A delayed bus can ruin your business meeting, or exacting boss can keep you up at work well into after business hours breaking to pieces your day long looking forward to a cosy family dinner. read on…

How to Use Your Time Wisely
More often than not young people don’t get it how important time really is. They either just laze about, watch the box, or they lie in their bed, and play video games. As they grow older, they start to think about things they have achieved in life. And, much to their astonishment, they haven’t done a lot neither in personal development, nor in pursuing a career. read on…

Time Management for Breaks
How to use power of time management in managing breaks and interruptions of one’s day? The way people interrupt you can be challenging and quite annoying. Sometimes one thinks how it is possible to concentrate when everybody seem to get in the way with their requests, orders, commands, etc. Your boss alone can be the cause of a great many interruptions in a day. Here’s where time management skills come in. read on…

Managing Your Time
Perhaps the greatest single problem that people have today is “time poverty.” Working people have too much to do and too little time for their personal lives. Most people feel overwhelmed with responsibilities and activities, and the harder they work, the further behind they feel. read on…

Why Waste Time on Trivia if You can Spend it on the Real Thing
Urgent matters that life is rife with really make very little difference in the final analysis. Say, you’re five minutes late for a corporate meeting. You are scolded like hell for just a five minutes, while a corporate meeting can prove a real waste of corporate time (including the chairperson’s), such as taking-so-long minutes of announcements that would be better off emailed you in advance. read on…

Management Tips

Whats Keeping You At The Office (9 Tips To Get Home Quicker)
“Work smarter, not harder” is a cliche that has darted in and out of the workplace for years. But it’s still as true as ever. And it’s often overlooked advice that truly works. “Working smarter” means think strategically about how to improve your productivity. read on…

Time Management Tips
To achieve maximum success and productivity in the work place it is essential that we understand how we use our time at work. Like many things in life, we take time for granted and give little thought to it until we no longer have enough of it. read on…

Time Management? No!
Many people want to be coached to manage their time better. I say NO! to that. You cannot manage time anyway; it just keeps ticking away no matter what you do. read on…

Time Management Tips – To Do List
When preparing a “to do” list you should also consider the things you should not be doing during your day. It’s fine to have a well planned to do list each day, but if you are easily distracted then it will be the things that you are doing in-between completing your list that will be the big time wasters. read on…

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